Timetable of build and breakdown
Wednesday 4th October 2023
Site only/Space stands from 10.00am – 6.00pm
Shell scheme stands from 2.00pm – 6.00pm
Thursday 5th October 2023
10.00am – 4.00pm
Note: Any shell scheme exhibitor wishing to set up their stand early in the morning of Thursday 5th October 2023, prior to the show opening, will have access to the hall from 8.00am. Exhibitors must ensure that their stand is completed by 9.30am and that gangways and carpets are clean and clear.
After 4pm on Thursday 5th October goods can be removed and breakdown begins. Electricity supplies will be cut off after 4.05pm. All stands must be completely cleared by 7.00pm on Thursday 5th October. All stand fittings must be removed from the hall by this time.
During build, open and breakdown exhibitors should take care to safeguard their items. Neither the Organisers nor the venue will take responsibility for any item left unattended at any time.You can find our Covid-19 policy and event guidelines by clicking here.
Build and Delivery of Exhibits information
For those exhibitors with site/space only stands, build begins on Wednesday 4th October 2023 from 10.00am.
Entry to the hall is permitted from 2.00pm for shell scheme exhibitors on Wednesday 4th October 2023. The offloading of goods and working on stands is permitted from entry time up to 6.00pm. In order to gain access to the hall for build, all exhibitors (and their associated exhibiting staff) must either wear their exhibitor badge or their wristband. Two wristbands (more may be required) will be sent out to all exhibitors upon completion of the official order form here.
The Organisers would kindly request that exhibitors comply with these build times. Exhibitors attending the exhibition hall in advance of these times will be turned away by the traffic marshals as it delays the building of the exhibition in general.
Marshall Arena, the DoubleTree by Hilton hotel and the MK Dons football stadium are on the same complex as the MK1 Retail park and MK1 Leisure Park – which is known and signposted as Stadium MK. Upon arrival at Stadium MK complex, head for the Marshall Arena, which is the building adjoined to the DoubleTree by Hilton hotel and the MK Dons stadium in the centre of the complex. Access into the hall is at the right side of the Marshall Arena (the area faces the nearby ASDA) via a small service area car park. Authorisation to enter the site will be given by the traffic marshals on duty. All speed limits and any parking restrictions must be adhered to. Please remember that in compliance with the site rules, high visibility jackets must be worn at all times when off-loading and loading your vehicles. You are able to purchase these at places such as B&Q or online.
Click here for a map and directions to the venue.
Please note that there are 1400 car parking spaces onsite, exhibitors have been allocated S2 for parking, although you are able to park free anywhere on the Stadium MK site except for the Fitness First car park which is chargeable.
To facilitate the speedy delivery of exhibits, it is strongly recommended that exhibitors and contractors use vans/cars rather than large vehicles wherever possible. Exhibitors are asked to ensure that drivers delivering their exhibits are supplied with full information with regard to which stand (there is only one hall at the Marshall Arena) delivery is to be made and that staff are onsite to receive deliveries. The Organisers and Venue cannot accept responsibility for signing consignment slips.
During build, open and breakdown exhibitors should take care to safeguard their items. Neither the Organisers nor the Venue will take responsibility for any item left unattended at any time.
Breakdown and Removal of Exhibits and Waste
The exhibition closes at 4.00pm on Thursday 5th October 2023. All goods and stand fittings MUST be removed from the hall by 7.00pm Thursday 5th October 2023. No goods can be removed from the exhibition hall until after the close of show at 4.00pm on Thursday 5th October 2023. In addition all access points will also remain closed until this time. For safety reasons, electricity supplies will be cut off by the latest 4.05pm on Thursday 5th October 2023.
Please note that if you are leaving items on your stand to be collected by couriers you MUST notify the Organisers and supply a contact telephone number for BOTH the courier company and a representative of your organisation.
Please note that exhibitors have a responsibility to remove their own waste and may be charged by the venue if they leave excessive amounts of waste. Excessive waste is described as more than two boxes of literature/stand fitting materials/wall graphics, pallets, material packaging and quantities of unsold stock or ‘giveaways’.
The Organisers reserve the right to pass on any additional costs which may be incurred as a result of failing to vacate the exhibition hall by the deadline stated.
Flow of traffic during breakdown will be strictly controlled by the parking marshals on duty. All area speed limits and any parking restrictions must be adhered to.
Click here for directions to and a map of the venue.
During build, open and breakdown exhibitors should take care to safeguard their items. Neither the Organisers nor the venue will take responsibility for any item left unattended at any time.